• Faithful to my Homeland, the Republic of Poland



    Malaysian and Brunei Darussalam citizens do not require a visa when travelling to one of the Schengen countries for tourism/business reasons. The stay in the Schengen States, however, may not exceed 90 days within a 6-months period. Please note that the Malaysian visitor will need to present a valid Malaysian/Brunei passport, proof of sufficient funds and a return airline ticket upon arrival at the first point of entry in the Schengen States. Filipino citizens may apply for a Schengen visa in the Embassy of  the Netherlands in Manila (read the information at the bottom of the page).




    Before you decide to apply for Schengen Visa at the Embassy of Poland in Kuala Lumpur, please check up on consular competence of the Schengen Member Country, competent to process your application. The application shall be processed by the Member State’s Consular Office according to the following rules:


    1. The Member State whose territory constitutes the sole destination of the visit;
    2. If the visit includes more than one destination, the Member State whose territory constitutes the main destination of the visit in terms of the length or purpose of stay;
    3. If no main destination can be determined, the Member State whose external border the applicant intends to cross in order to enter the territory of the Member States.


    SCHENGEN VISA REQUIREMENTS for stays up to 90 days only



    The applicant shall electronically fill in and register the Schengen Visa Application before submitting visa documents to the Embassy of Poland in Kuala Lumpur. The appointment time can be set online (choose by applicant from the available dates) during the registration process.

    Persons included in the applicant's travel document shall submit a separate application. Minors shall submit an application signed by a person exercising permanent or temporary parental authority or legal guardianship with supporting legal documents e.g. Birth Certificate, legalized written permission from both parents with copies of their ID’s.


    On-line registration is available at:


    The application must be registered at the Polish Embassy in Kuala Lumpur. Please choose “Schengen Visa – Register form”


    2. PASSPORT satisfying the following criteria:

    - its validity shall extend at least 3 months after the intended date of departure from the territory of the Member States or, in the case of several visits, after the last intended date of departure from the territory of the Member States;

    - it shall contain at least 2 blank pages;

    - it shall have been issued within the previous 10 years. 


    In addition, the copy of the passport’s pages with personal data and with previous Schengen Visas.


    3. PROOF of LEGAL RESIDENCE and re-entry document for Malaysia:

    - Valid residence visa (long term) or residence permit and proof of domicile.

    The visa or residence permit should be valid at least three months beyond the intended departure from the territory of Poland or other Schengen Member States.



    Proof of TMI covering the entire period of intended stay, covering any expenses which might arise in connection with repatriation for medical reasons, urgency medical attention, emergency hospital treatment or death during the stay. The minimum coverage must be 30 000 EURO valid for all Schengen Countries.


    5. PHOTO

    - two passport size biometric photo.


    6. VISA FEE IS RM 282 paid in cash at the Embassy.




    A. Proof of financial means (one or more of the following documents):

    – Job letter indicating the duration of recruitment, responsibility and salary

    – Copy of labour contract

    – Recent personal bank statement or balance over the last three months

    – International credit card with a photocopy, etc. It can be considered as well to ask the applicant to provide a copy of his /her bank statements associated to that credit card.



    B. Plane ticket and travel itinerary: flight booking with Passenger Registration Number (or booking number). The ticket should prove that the stay in the Schengen area does not exceed 90 days.


    C. Proof of purpose of intended stay:


    Business trip

    The company letter introducing the businessperson, purpose and duration of the visit(s), financial cover of the visit, short company profile, etc.

    Invitation from the company that will be visited in Poland. The letter should incorporate relevant personal data of the invited, length of the invitation, reason and activity to develop in the Schengen State during the invitation.

    Proof of recent business contacts. In case of doubt repeated invitations from the same company in favour of the same applicant, documents in order to proof that the continuation of the commercial relationship with the company that invites (contracts, bills, etc.)

    If the goal is to attend commercial fairs or congress, letters of invitation from the organization of this events or invitations to attend them.


    Trips for political, scientific or cultural reasons, to attend sport events or for religious purposes

    Letter of invitation from Poland in which it is stated the name of the organization, contact data, data of the invited person, dates of stay in the Schengen area and reasons of the invitation.


    Private visit

    In case of stay at a private address of family or a friend: It’s mandatory to submit the officially registered invitation document issued by Urzad Wojewodzki (Local Governor’s Office in Poland).

    In case of stay in a hotel: confirmed hotel booking and/or proof of payment for the whole period of stay.

    If the applicant cannot prove sufficient own financial means, (s)he has to present an original letter of guarantee (sponsorship letter) or a formal obligation signed by an EU-national or resident (and legalized by the immigration authorities). If deemed necessary: proof of relationship between visa applicant and person to be visited.



    In case of a minor under 18 travelling alone or with one parent:

    – written permission is needed from both parents/guardians or from the parent who does not travel.

    – The signature(s) should be legalized at the notary office. This permission will specify the authorization to travel alone as well as the motive of the journey.

    – The minor should at all times during the journey carry this authorization on him or her. Photocopy of the birth certificate of the minor.



    In case of transit through the Schengen area, the applicant shall present the visa of the country to be visited after the transit, as well as the reservation of the airplane tickets towards its final destination.


    Visa processing time is up to 15 days, but in some cases the procedure may be extended and the applicant may be required to provide additional documents and explanations.


    For further information please consult our website at





    IMPORTANT NOTICE (28.06.2010)


    The Embassy of the Republic of Poland in Kuala Lumpur would like to inform that in accordance with the "Memorandum of Understanding between the Government of the Republic of Poland and the Government of the Kingdom of the Netherlands on mutual visa representation", effective 1st of July 2010, the Embassy of the Kingdom of the Netherlands will represent the Republic of Poland in the process of examining applications and issuing Schengen visas, pursuant to the provisions of the EU Visa Code, in the Republic of the Philippines.


    For Schengen "C" visa, PHILIPPINE nationals residing in that country and other, planning to travel to Poland for short stay up to 90 days within 6 months, should submit their applications at the Embassy of the Netherlands in Manila.

    According to the MoU, Dutch Consul cannot issue following types of visa:


    • diplomatic and service (however it is possible to accept diplomatic and service passports, but the visa issued will be non-diplomatic and non-service);
    • issued in connection with work (work/business)
    • to study in Poland
    • to start the activity in Poland that requiries special permit.

    The above mentioned visa continue to be issued in the Embassy of the Republic of Poland in Kuala Lumpur



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